Operations & Reception Specialist
About The Position
We are seeking a dedicated and detail-oriented Operations & Reception Specialist to join our dynamic high-tech company. This role primarily focuses on two key responsibilities: managing the calendars of the executive team and staffing the front desk to ensure a professional and welcoming environment. The ideal candidate will demonstrate professionalism, multitasking abilities, and a proactive attitude in ensuring the seamless operation of our office.
Work Environment
What do we do?
Elementor is the leading website building platform for WordPress professionals.
Our vision is to empower web creators - developers, designers, and marketers, with the ability to create their futures one pixel at a time. We provide our users with everything they need to become successful web creators.
A new website is created every 10 seconds using Elementor!
Since we launched in Israel in 2016, we have expanded to more than 160 countries, with more than 18M websites powered by Elementor. More than 12% of all websites around the world are built using Elementor!
How do we do it?
At Elementor, we're building the future of web creation.
We believe in empowering both our employees and our users.
Elementor is a place where you can truly grow professionally and personally.
Creativity, friendship, curiosity, motivation, and professionalism are the driving force behind our journey. We take great pride in Elementor's constant scaling
Responsibilities
- Provide administrative support to the CEO, handling confidential and sensitive information with discretion.
- Manage calendars for 8 executive team members, including scheduling meetings, resolving conflicts, and ensuring proper room allocation.
- Serve as the primary point of contact at the reception desk, greeting visitors warmly, coordinating with their hosts, and maintaining a professional and welcoming environment.
- Ensure the reception area is tidy, organized, and fully equipped with necessary supplies.
- Report any maintenance issues or cleaning requirements to the Operations team.
Requirements
- Proven experience as an Office Manager, or similar administrative role.
- Significant experience managing multiple calendars simultaneously, demonstrating the ability to handle complex scheduling needs.
- Strong organizational and multitasking skills, with meticulous attention to detail.
- Excellent communication and interpersonal skills, demonstrating a high level of professionalism.
- Ability to maintain confidentiality and handle sensitive information discreetly.
- Fluent English with excellent written and verbal communication skills.
Podcast
Our shiny podcast “Elementalks” will give you a glimpse behind the scenes of the various teams at Elementor!
Who are the people working here? What is the best way to integrate into a specific team? Click here for all the episodes and find out.